Executive Assistant and Bookkeeper - Haile Properties
Springtown, TX
Full Time
Experienced
Purpose: Provide personal assistance and corporate bookkeeping duties to Executives of a portfolio of companies.
Essential Duties (including but not limited to):
Essential Qualifications:
Physical Requirements:
Essential Duties (including but not limited to):
- Intensive bookkeeping in both a personal and corporate manner for a portfolio of 8+ smaller subsidiary companies owned by the Executives.
- Corporate Bookkeeping duties will include full account receivable and payable functions, accurate and timely intercompany billings across all entities, bank reconciliations, and regular account audits.
- Personal bookkeeping to include bill payments, personal errands, full preparation and finalizing of travel arrangements, calendar scheduling and maintenance, among other personal assistance items.
- Oversee cash flow across multiple accounts, proactively informing Executives of upcoming funding requirements and ensuring efficient, on-time month-end closing.
- Answering and routing of Executive phone calls and communications.
- Create and maintain an organized and effective administrative filing system for Executives and Companies.
- Preparing outgoing mail, Fed Ex for pick-up and monitoring postage meter.
- Provide general and technical duties including copying, faxing, printing, distribution of documents, filing and data entry.
- Does post office and bank runs when needed.
- Upkeep of supplies for Executives including inventory and ordering of needed items.
- Maintain a clean and organized offices and workplace for the Executives.
- Other duties as assigned.
Essential Qualifications:
- Bachelor’s Degree in Accounting, Finance, Business or another related field. (Required)
- 1-3 Years of previous bookkeeping experience. (Required)
- 1-3 Years of QuickBooks Experience. (Required)
- High level of sensitivity and discretion regarding Executives personal and business matters.
- Continuously positive attitude and is willing to follow instructions with a high level of attention to detail.
- Detail and process oriented.
- Not afraid of hard work.
- Excellent communication skills both written and verbal.
- Ability to speak, write and read the English language.
- Able to exercise effective judgment and creativity to changing needs and situations.
- Able to establish and maintain healthy working relationships with people in course of work.
- Must satisfactorily pass a drug and background check.
Physical Requirements:
- Sit for long periods of time.
- Occasionally stoop, kneel or crouch.
- Able to carry up to 20 lbs.
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